POSITION TITLE: Outreach Coordinator
POSITION TYPE: Part-Time, Hourly
LOCATION: Hybrid (locations/regions listed below)
DURATION: Contract position – duration varies based on location
COMPENSATION: Commensurate with experience and varies based on location

ABOUT AMIGOS

Amigos de las Americas (AMIGOS) is a leader in international youth development, creating a world in which young people realize their full potential as leaders and global citizens. We provide extraordinary opportunities for youth to design and lead projects in collaboration with U.S. and Latin American peers and partner organizations across the Americas.

POSITION SUMMARY

Are you passionate about engaging with youth and sharing opportunities for them to grow as leaders and
global citizens? Join our team as an Outreach Coordinator (OC) and play a vital role in the recruitment of the next generation of AMIGOS volunteers. Reporting to Local Chapter board members and/or a member of the AMIGOS HQ team, you will have the opportunity to make a significant impact by providing local support for our school recruitment efforts and alumni engagement.

OCs typically begin in July, August, or September and conclude their work in December, January, or February, depending on recruitment needs and the local landscape.

We are currently accepting applications in the following regions. While we are actively recruiting for select openings, we are also building a pipeline of qualified candidates for anticipated opportunities in other locations. We welcome your application and look forward to considering you for both current and upcoming openings.

• Austin
• Houston
• Boston
• Denver/Boulder
• Chicago
• East Bay
• San Francisco
• Tucson

RESPONSIBILITIES

Local Recruitment Support

• Execute classroom presentations to share AMIGOS programs with new students and collect the contact information of any students interested in learning more about AMIGOS.
• Nurture relationships with educators to facilitate continued promotion of AMIGOS in classes.
• Connect with recent alumni volunteers and parents and support them to be advocates for our programs.
• Other promotional activities such as attending service and/or college and career fairs and delivering fliers.
• Regular check-ins with your manager to align priorities and availability.
• Following presentations or events, complete lead data entry and additional follow-up communications as assigned by your manager.

Local Chapter Support (if hired for an OC role in a city/region with an AMIGOS Local Chapter)

• Provide regular updates on recruitment progress and activities to the board.
• Review applications and support in scheduling and executing volunteer interviews.
• Attend monthly board meetings.

REQUIRED SKILLS AND ABILITIES

• Strong interpersonal skills – ability to build rapport quickly with diverse stakeholders.
• Dependability and strong time management skills.
• Excellent verbal and written communication skills in English.
• Cultivate and maintain strong, trusting relationships with prospective student volunteers, alumni, and parents.
• Excellent organizational skills and attention to detail.
• Applicants must have flexible availability during daytime hours to give classroom presentations and facilitate other daytime events.

DESIRED SKILLS AND ABILITIES

• Knowledge of AMIGOS and/or experience as a past AMIGOS volunteer.
• Experience in customer service and/or sales.
• Knowledge of and engagement with local high schools and youth-serving communities, including experience as an educator, parent, former student, or volunteer.
• Familiarity with Latin America, in particular Costa Rica, Dominican Republic, Panama, and or Paraguay
• Bilingual in Spanish is a plus!

DIVERSITY STATEMENT

To realize the AMIGOS vision and mission, we believe in the power of every voice and the wisdom of diverse voices. AMIGOS embraces universal diversity, including: race, nationality, ethnicity, socio-economic status, religion, age, gender, and sexual orientation. AMIGOS seeks to include different life experiences, belief systems, abilities, and opinions throughout our work and aspires to eliminate barriers to inclusion and participation.

AMIGOS is an equal opportunity employer.

HOW TO APPLY

Please complete this application form. Questions may be directed to [email protected]. We look forward to learning more about you and your interest in this role!

OBJECTIVE

The Chapter President keeps the chapter focused on establishing and maintaining its goals. The President is responsible for overseeing chapter officers and committees and encourages teamwork amongst chapter leaders. The President is also responsible for maintaining the operations of the chapter and ensuring that all necessary tasks are completed.

RESPONSIBILITIES 

• Presides over the Chapter Executive Committee and all chapter meetings; monitors progress of chapter goals and objectives; enforces chapter bylaws; sets board meeting agendas.
• Acts as an official voice for the chapter in all public matters, and represents the AMIGOS organization in the chapter’s geographic area.
• Communicates any questions or concerns to Headquarters staff.
• Actively recruits new people interested in assisting or serving on the chapter board.
• Answers questions raised by parents and participants about the nature of AMIGOS programs.
• Ensures that all state and federal legal and tax filings have been submitted.
• Assists in the development of chapter budget, succession planning, fundraising, and recruitment action plan.

TIME COMMITMENT

Year around responsibilities that change depending on the time of year

• Fall: Oversee recruiting and communicate with potential volunteers and parents as needed.  
• Winter: Oversee fundraising and training and respond to parent concerns as needed.
• Spring: Respond to parent questions which peak during the spring prior to the volunteers’ departure.
• Summer: Organize planning session for the following year and communicate with parents as needed regarding current volunteers in the field.

*Ensure all state and federal legal and tax filings have been submitted based on your fiscal year.

QUALIFICATIONS

Knowledge of AMIGOS; leadership skills; ability to communicate and delegate effectively; knowledge of chapter bylaws; must have served at least one term in another chapter leader position; ability to work well with others and remain organized; and public speaking abilities.

SAMPLE MEASURES OF SUCCESS

President oversees the activities of the Chapter Board including the successful succession of board roles, recruitment of volunteers, and successful fundraising plan have been completed. Chapter has set recruiting targets with HQ Chapter Operations and Enrollment Departments; Chapter has increased participation by “x” amount. Chapter issues are handled in a timely manner. Committees are active, engaged, and growing. Chapter board meetings are effectively run and carried out in a manageable timeframe.

BENEFITS

Gain experience working in youth leadership development; play a key role in shaping the chapter’s future; opportunity to network on different levels with various AMIGOS stakeholders; improve meeting management skills; and act as a role model to new participants.

IF INTERESTED

Send resume/CV and cover letter to [email protected].

OBJECTIVE

The Chapter Vice President is responsible for assisting the Chapter President in coordinating and directing committee activities and chapter operations.

RESPONSIBILITIES

• Serve as a member of the Chapter Executive Committee; attend all chapter board meetings; monitor progress of chapter goals and objectives; enforce chapter bylaws.
• Manage chapter committees that report directly to the position; advise and assist the President in chapter matters; assume President’s role in President’s absence.
• Develop and network with potential AMIGOS partners in geographic area to strengthen board activities including fundraising, recruiting, training etc.

TIME COMMITMENT

Year around responsibilities that change depending on the time of year

• Fall: Assist Chapter President in overseeing board and volunteer recruitment. Communicate with potential volunteers and parents as needed.
• Winter: Assist Chapter President in overseeing both fundraising and training and responding to volunteer and parent questions.
• Spring: Assist Chapter President in responding to parent questions which peak during the spring just prior to the volunteers departure.
• Summer: Assist Chapter President in organizing planning session for the following year and communication with parents of current volunteers in the field.

QUALIFICATIONS

Knowledge of AMIGOS; leadership skills; ability to communicate and delegate effectively; knowledge of chapter bylaws; have served at least one term in another chapter leader position is preferred; ability to work well with others and remain professional and organized; public speaking and delegation abilities preferred.

SAMPLE MEASURES OF SUCCESS

Chapter Board succession, recruitment, and fundraising plan have been completed. Chapter has reached and exceeded 3-year average of participant numbers. Chapter has set recruiting targets with Chapter Operations and Enrollment Departments. Chapter issues are handled in a timely manner. The committees that report to this position are active, engaged, and growing. New chapter board members or committed members have been recruited for the following year. Chapter board meetings are effectively run and in a manageable timeframe. After serving specified term as Vice President, individual is prepared to serve as Chapter President.

BENEFITS

Gain experience in working with youth leadership development; play a key role in shaping chapter’s future; opportunity to network on different levels with various AMIGOS stakeholders; improve meeting management skills; and act as a role model to new volunteers.

IF INTERESTED

Send resume/CV and cover letter to [email protected].

OBJECTIVE

To develop, monitor, and report to the full chapter board on the state of the chapter’s financial operations.

RESPONSIBILITIES

• Leads the creation of the chapter budget for the upcoming fiscal year using the official AMIGOS template • Maintains chapter financial records; monitors cash flow.
• Monitors family fee payments and contacts families when payments are delinquent
• Provides financial reports at each board meeting
• Processes the receipt of all donations and provides a tax deductible donations letter for eligible tax deductible contributions
• Reviews invoices from AMIGOS Headquarters and ensures payments are made in a timely manner
• Pays bills and reimburses board members for approved chapter expenses
• Assists Chapter President(s) in ensuring all state and federal legal and tax filings are accurate and filed in a timely manner with the appropriate governmental agency.
• Ensures copies of all legal filings are submitted to AMIGOS Headquarters in addition to the appropriate federal, state and local agencies.
• Serves as a member of the Chapter Executive Committee, if applicable

TIME COMMITMENT

Finance responsibilities for a Chapter Treasurer are year-round with primary time commitment in winter and spring.

• Summer: Reviews previous year’s budget, expenditures and revenue. Creates budget for the upcoming fiscal year using HQ template.
• Fall: Explains process of family payments to potential volunteers and families. Ensures that group fundraising efforts are compliant with IRS requirements by having no individual requirements.
• Winter: Oversees receipt of group fundraising revenue and family fee payments, works with CPA to prepare IRS Form 990 for full board review in time for chapter specific filing deadline. (actual IRS deadline depends on the chapter’s fiscal year)
• Spring: Continues receipt of family payments and submits accurate and timely payments for monthly billing from Headquarters to chapters.

QUALIFICATIONS

• Previous experience with accounting, accounting systems such as QuickBooks, and serving on the chapter board highly recommended.
• Commitment to asking questions and seeking support needed.
• Attention to detail.
• Ability to complete tasks in a timely manner.
• Ability to maintain neat and accurate financial records.
• Commitment to transparency in all financial management.
• Understanding and ability to comply with of chapter bylaws.
• Understanding and ability to comply with the chapter licensing and operating agreement.
• Understanding and ability to comply with all required legal and tax filings the chapter is obligated to file.
• Familiarity with most current filings submitted by the chapter.
• Understanding and ability to comply with the IRS requirements for acknowledging donor gifts of over $250

SAMPLE MEASURES OF SUCCESS

• Bank accounts used by the chapter are held under the tax identification number and legally registered name of the chapter
• At least two officers have access to all bank accounts
• Chapter is in compliance with all federal, state and local requirements
• Records are neat, well organized and accessible to both the chapter and AMIGOS Headquarters
• All chapter financial transactions are recorded and transparent for review by all other board members
• Chapter budget is submitted to AMIGOS Headquarters using official AMIGOS chapter budget template for the upcoming cycle.

IF INTERESTED

Send resume/CV and cover letter to [email protected].

OBJECTIVE

The secretary is responsible for taking meeting minutes and maintaining chapter’s records.

RESPONSIBILITIES

• Serve as a member of the Chapter Executive Committee • Attend all chapter meetings
• Record and prepare minutes of board and executive committee meetings
• Distribute minutes to all chapter board members as necessary
• Maintain chapter calendar of events
• Maintain chapter records including alumni information
• Keep Chapter Executive Committee aware of AMIGOS Headquarters deadlines and distributions
• May assist Chapter Outreach Coordinator to coordinate chapter email campaign

TIME COMMITMENT

Year around responsibilities with primary time commitment in winter and spring.

• Fall: As necessary, assist Chapter Outreach Coordinator in scheduling presentations, organizing chapter email campaigns, and identifying veteran volunteers, etc.
• Winter: Assist Chapter Executive Committee in assessing progress towards stated chapter goals and supporting chapter efforts as necessary
• Spring: May assist Chapter Executive Committee and Outreach Coordinator in generating publicity for the upcoming recruitment season
• Summer: Assist the Chapter President in the organization and scheduling of annual planning session. Assist Chapter Executive Committee in communication efforts to parents of current volunteers in the field.

QUALIFICATIONS

Ability to communicate effectively; knowledge of chapter bylaws; ability to take good notes

SAMPLE MEASURES OF SUCCESS

Minutes are distributed in a timely manner; records are maintained; chapter business is in order; chapter email campaigns are distributed according to designated timeframes

BENEFITS

Gain experience in working with youth leadership development; play a key role in shaping chapter’s future; opportunity to network on different levels with various AMIGOS stakeholders; improve meeting management skills; and act as a role model to new volunteers

IF INTERESTED

Send resume/CV and cover letter to [email protected].

OBJECTIVES

The Fundraising Coordinator is responsible for overseeing all chapter fundraising events and supporting participants in the success of fundraising to the goals set by the chapter board.

RESPONSIBILITIES

• Create fundraising plan for the upcoming year
• Order any fundraising materials from AMIGOS Headquarters before fundraising activities begin (ex. Post cards, flyers, etc.)
• Assist volunteers with any fundraising activities planned for the fall and spring. This may include activities like letter writing, online campaigns, and local events.
• Organize other chapter fundraisers. (Example: product sales, board fundraising, local grants, etc.)
• Create a communications plan to make sure that all of your chapter donors are thanked appropriately and personally by a chapter volunteer

TIME COMMITMENT

Year-round responsibilities, with primary time commitment in winter and spring

• Fall: plan fundraising activities for fall and spring participants
• Winter: oversee any fall fundraisers organized by the chapter, ex: product sales
• Spring: oversee any spring fundraisers organized by the chapter, ex: letter writing
• Summer: evaluate past years successes and challenges in fundraising

QUALIFICATIONS

Knowledge of chapter’s historical fundraising outcomes; understanding of chapter finances and each year’s fundraising requirements; strong organizational skills; ability to think outside of the box to come up with innovative ideas; familiarity with online fundraising tools.

SAMPLE MEASURES OF SUCCESS

Volunteer fundraising campaign (online giving, letter writing, product sales, etc.) is able to raise the majority of funds. Chapter applies for, and is awarded, a grant towards financial assistance. Donors all receive a thank you note for their support of your chapter.

BENEFITS

Gain experience working with nonprofit managing funds; develop skills in grant writing; help volunteers reach their goals for participation; establish relationships in your area through community outreach.

IF INTERESTED

Send resume/CV and cover letter to [email protected].

OBJECTIVE

The Alumni Coordinator is a volunteer chapter board member who will oversee efforts related to alumni outreach and information management. This role is responsible for keeping alumni from over the generations of the chapters existence engaged in various activities.

RESPONSIBILITIES

• Design an alumni outreach strategy for the chapter
• Update alumni information in salesforce as data is collected
• Recruit chapter board members and other alumni to assist with all related efforts
• Collaborate with other chapters who are engaged in alumni outreach and information management
• Inform the chapter board members of progress at monthly meetings if possible
• Support other board members when it comes to interacting with the local community of alumni. Such as recruitment, fundraising and events.

TIME COMMITMENT

• Fall: Help Outreach Coordinator plan and execute the Welcome Home Party and recruitment training session.
• Winter: Support welcoming new volunteers into the chapter. Plan and execute a local alumni event to keep alumni engaged and up to date on AMIGOS happenings.
• Spring: Support fundraising coordinator in engaging local alumni to support participant fundraising activities. Work with the current volunteers and parents to message their role after the AMIGOS summer in recruitment, chapter board, and general engagement in the vast AMIGOS network. Invite local alumni to attend Despedida (Send Off party) for this year’s volunteers.
• Summer: Attend annual board retreat to review past years alumni engagement activities and effectiveness as well as make recommendations for the following year.

QUALIFICATIONS

Knowledge of AMIGOS a plus. Experience with Salesforce or another CRM platform a plus but not required. Professional communication experience.

SAMPLE MEASURES OF SUCCESS

Improve volunteer recruitment and alumni involvement in the chapter year on year. Strengthen development opportunities for the chapter and AMIGOS Headquarters. Enhance product sales and letter writing outcomes at the local level. Update and share alumni and parent information with Headquarters, furthering the One AMIGOS concept. Improve opportunities for fundraising, special events, and ongoing contact with our constituents overall

BENEFITS

Gain experience in project management, marketing, event planning, working with people from diverse backgrounds and generations, youth leadership.

IF INTERESTED

Send resume/CV and cover letter to [email protected].

OBJECTIVE

The Chapter Service-Learning Coordinator is responsible for organizing and overseeing the service-learning opportunities for chapter volunteers. The Service-Learning Coordinator works closely with the chapter Training Director and community organization contacts to encourage local civic engagement. They are responsible for following AMIGOS HQ guidance and requirements regarding service-learning and reporting on project outcomes.

RESPONSIBILITIES

• Coordinates and oversees service-learning volunteer opportunities for the local chapter’s cohort of volunteers to develop a culture of civic engagement and community building
• Maintains positive relationships with community organization contacts, communicating with regular updates and timely responses
• Communicates any questions or concerns to the chapter President, Training Director, and/or AMIGOS HQ Chapter Operations Team
• Actively researches potential service-learning opportunities for Board members, chapter volunteers, alumni, and the larger network of supporters
• Tracks service-learning activity outcomes and reports them to AMIGOS HQ
• Stays abreast of AMIGOS program pillars and summer project themes, incorporating them into the activities when applicable
• Assists in the development of chapter succession planning for the position

TIME COMMITMENT

• Fall: Research service-learning organizations and begin contacting community organizations with the request to volunteer. Optional: Support chapter recruitment by spreading the word about AMIGOS
• Winter: Solidify spring service-learning opportunities and share details with HQ. Optional: Attend volunteer interviews as note-taker or other support where comfortable
• Spring: Attend service-learning events and facilitate dialogue around the opportunity, community need, and volunteers’ contribution.
• Summer: Organize planning session for the following year and communicate activity impact with the Board and HQ. Share comments and feedback.

QUALIFICATIONS

Knowledge of AMIGOS; leadership skills; ability to communicate and delegate effectively; ability to work well with others and remain organized; and interest and experience volunteering in the local community

SAMPLE MEASURES OF SUCCESS

Service-Learning Coordinator oversees service-learning activities for the chapter volunteers training; activities complete HQ requirements for volunteers. Chapter has set service-learning activities and communicated details with HQ and volunteers and families; Chapter reports service-learning outcomes to HQ.

BENEFITS

Gain experience working in youth leadership development; play a key role in shaping the chapter’s future; opportunity to network on different levels with various community stakeholders; improve meeting management skills; and act as a role model to new volunteers

IF INTERESTED

Send resume/CV and cover letter to [email protected].

OBJECTIVE

There are many requirements and obligations to join AMIGOS. The Financial Assistance Mentor ultimately works to decrease barriers to entry for deserving applicants. The Chapter Financial Assistance Mentor is responsible for guiding financial assistance applicants and families through the AMIGOS application process, HQ required paperwork and health screening requirements, and chapter fundraising and training obligations. The Financial Assistance Mentor works closely with the volunteer and family, chapter board members, and HQ Chapter Operations team to coordinate completion of activities. They are a member of the Chapter Financial Assistance Committee and make financial assistance award decisions for applicants.

RESPONSIBILITIES

• Works with Financial Assistance Committee to make financial assistance award decisions
• Interviews volunteer and families applying for financial assistance
• Communicates steps in the AMIGOS onboarding process to families, including evaluation and screening process to volunteers and families including but not limited to volunteer paperwork (physical health form, mental health form, notarized travel forms, etc.), fundraising activities (donation solicitation letter, webpage set-up, and email), and training activities
• Works with applicants to ensure that they are able to complete onboarding requirements (such as assisting with locating a notary, supporting with passport application process, etc.) as appropriate
• Communicates any volunteer and family questions or concerns to the Chapter President, Treasurer, Training Director, and/or AMIGOS HQ Chapter Operations Team
• Stays abreast of AMIGOS HQ and chapter requirements and deadlines
• Assists in the development of chapter succession planning for the position

TIME COMMITMENT

• Fall: Communicate with chapter Outreach Coordinator regarding financial assistance applicants. Review financial assistance applications.
• Winter: Collaborate with the chapter Financial Assistance Committee to determine financial assistance awards. Support volunteer and family interviews.
• Spring: Communicate regularly with volunteer and family to support with HQ paperwork and health screening completion; share notary resources, send reminders about forms. Ensure volunteer attendance at fundraising and training obligations; coordinate a carpool. Attend fundraising training and provide additional support to volunteer(s) in writing their donation solicitation letter, creating their CauseVox page, and sending emails.

QUALIFICATIONS

Knowledge of AMIGOS; interpersonal skills; mentorship skills; ability to communicate and delegate effectively; compassion; patience; ability to work well with others and remain organized; and interest and experience volunteering in the local community

SAMPLE MEASURES OF SUCCESS

Financial Assistance Mentor ensures a smooth AMIGOS pre-departure experience for chapter volunteers and families receiving financial assistance. Mentor communicates and ensures completion of pre-departure requirements by financial assistance recipients.

BENEFITS

Gain experience working in youth leadership development; play a key role in shaping the chapter’s future; opportunity to network with various community stakeholders; improve communication and customer service skills; and act as a role model to new volunteers

IF INTERESTED

Send resume/CV and cover letter to [email protected].

DIVERSITY STATEMENT

To realize the AMIGOS vision and mission, we believe in the power of every voice and the wisdom of diverse voices. AMIGOS embraces universal diversity, including race, nationality, ethnicity, socio-economic status, religion, age, gender, and sexual orientation. AMIGOS seeks to include different life experiences, belief systems, abilities, and opinions throughout our work and aspires to eliminate barriers to inclusion and participation.

OBJECTIVE

The Chapter Diversity, Equity, and Inclusion (DEI) Ambassador is a volunteer board member that will lead the chapter effort to set and meet diversity, equity, and inclusion priorities.

RESPONSIBILITIES

• Facilitates discussions regarding DEI with the chapter board
• Leads DEI planning sessions to set chapter priorities
• Supports the recruitment efforts for both diverse volunteers and board members
• Understands AMIGOS HQ DEI priorities and strategies and incorporates and adapts them at the local chapter level
• Assists in the development of chapter succession planning for the position
• Optional: Sits as a member of the Financial Assistance Committee and collaborates with the group to determine financial assistance awards for eligible volunteers and families

TIME COMMITMENT

• Fall: Serve as resource for DEI recruiting methods for volunteers and assist with the identification of barriers to entry and DEI goals set by chapter.
• Winter: Continue facilitating progress on chapter DEI priorities and plan such as attending and presenting at travel fairs, job fairs, etc.
• Spring: Share open board member positions within one’s network and beyond, with a focus to recruit new members with diverse backgrounds and experiences.
• Summer: Lead planning activity for DEI initiative at the chapter summer retreat, facilitate establishment of chapter DEI goals and plan.

QUALIFICATIONS

A passion for diversity, equity, and inclusion and if possible, experience working with DEI initiatives. Knowledge of AMIGOS; leadership skills; positive and fun energy; strong organizational and facilitation skills; ability to communicate effectively; and ability to serve as a guide and mentor.

SAMPLE MEASURES OF SUCCESS

Chapter DEI Ambassador will ensure the chapter sets local DEI objectives and goals. This person will also report to the HQ Chapter Operations team on DEI plan progress.

BENEFITS

Gain experience with DEI awareness, goal setting, facilitation; opportunity to network on different levels with various AMIGOS stakeholders; improve group management skills; and act as a DEI awareness role model.

IF INTERESTED

Send resume/CV and cover letter to [email protected].

Positions available in local chapters throughout the United States. Email [email protected] for more information!