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PROMOTE YOUTH LEADERSHIP ACROSS THE AMERICAS

AMIGOS staff believe in the power of youth to change the world. Join our community that works everyday to help young people do amazing things.

GREAT BENEFITS AND VACATION TIME

Hard work is important, but our staff are encouraged to have a great work-life balance.

GIVE BACK TO THE COMMUNITY

AMIGOS staff participate in bi-annual volunteer days to give back to our community, and have many other optional service opportunities throughout the year.

TRAVEL TO LATIN AMERICA

Many of our staff members regularly visit our programs and help with youth trainings in the US and Latin America. Take advantage of this opportunity to get out of your element!

POSITION TITLE: USA Youth Ambassadors Program Coordinator
LOCATION: San Francisco Bay Area, California
TRAVEL: 30% international and domestic travel
START DATE: November 2017

Amigos de las Americas (AMIGOS) is a leader in international youth development, creating a world in which young people realize their full potential as leaders and global citizens. We provide extraordinary opportunities for youth to design and lead projects in collaboration with US and Latin American peers and partner organizations across the Americas. Our strong partner network, built over 50 years, enables authentic engagements in communities across the region.

POSITION SUMMARY:
The USA Youth Ambassadors Program Coordinator plays a key role in supporting the planning and implementation of the AMIGOS Youth Ambassador program for young leaders from Paraguay, Uruguay, Colombia, Ecuador and the United States. This person will be based in the San Francisco Bay Area and will manage two cohorts of USA Youth Ambassadors and Mentors traveling to Ecuador and Uruguay during their International Training and Exchange. The USA Youth Ambassadors Coordinator will support for two International Trainings and Exchanges in the United States. The USA Youth Ambassadors Coordinator will collaborate with other Program Coordinators in South America and report to the Youth Ambassadors Program Manager. This is a grant-funded position. Funding is currently guaranteed for 1 year with the possibility of extension for an additional 2 years.

MINIMUM QUALIFACTIONS AND REQUIREMENTS:
• Fluency in written and spoken Spanish and English
• Experience teaching and/or facilitating experiential educational activities for high school and/or college aged youth
• Previous experience managing project workplans, budgets and logistics for events
• Proficient in Microsoft Office, and willingness to learn customer relationship management software
• Ability to think critically and problem solve in a culturally sensitive way

PREFERRED QUALIFICATIONS
• Recent, ongoing involvement with the Youth Ambassadors program and/or other AMIGOS programs
• Relevant experience with other youth service and cultural organizations in the San Francisco Bay Area.
• Bachelor’s degree in education, international studies, or another related field
*Salary commensurate with experience

MAJOR DUTIES AND RESPONSIBILITIES:
• Supports event planning for Youth Ambassadors exchanges taking place in the SF Bay Area, including on-site coordination and assistance to program staff.
• Leads the recruitment and training of host families in the SF Bay Area.
• Supports in the development and revision of curriculum and training materials for various Youth Ambassadors Program workshops with participants.
• Supports the recruitment, screening, and selection of USA Youth Ambassadors and Mentors in conjunction with the US Department of State and the Youth Ambassadors consortium.
• Manages the training, supervision, and evaluation of USA Youth Ambassadors and Mentors in conjunction with the US Department of State and the Youth Ambassadors consortium.
• Develops and maintains collaborative relationships with partner agencies and local contacts in the SF Bay Area.
• Travels to South America to support the international exchanges in Uruguay and/or Ecuador.
• Provides timely and appropriate communication with a wide range of individuals. Ensures prompt follow-up of inquiries and actions.
• Works to build the network of supporters and friends of the AMIGOS organization in the United States and South America.
• Serves as a public ambassador for AMIGOS within South America and the US. Interacts frequently with host country officials, members of the AMIGOS Board of Directors, volunteers, community contacts, and the entire network of AMIGOS stakeholders.

JOB RELATIONSHIPS:
• Works in collaboration with Program Coordinators in Ecuador, Paraguay, Uruguay and Colombia.
• Reports to the Youth Ambassador Program Manager.
• Collaborates regularly with other members of the Programs Department.

HOW TO APPLY:
• Please email a cover letter and resume to jobs@amigosinternational.org

Duties will be to:

    • Oversee annual cadence of fundraisers
    • Lead committees that run each fundraiser
    • Track fundraisers and identify underperformers
    • Suggest and trial new fundraisers
    • Streamline fundraising processes and donation collection

Interested applicants should email Austin Chapter President David Loose at president@amigos-austin.org

Duties will be to:

  • Track finances for the chapter
  • Propose an annual budgeting and work with board to finalize
  • Produce monthly reports on budget
  • Have tax filings prepared and filed on time
  • Send 501(c)3 cards to donors
  • Accept, track and deposit all donations and other funds
  • Pay monthly bills to AMIGOS headquarters and others as needed

Interested applicants should email Austin Chapter President David Loose at president@amigos-austin.org

The East Bay Chapter of AMIGOS seeks a Training Director and an Assistant Training Director for the training year 2017-2018.

General 
The Training Director’s main objective is to prepare participants for their summer projects. The Training Director also serves as coordinator with the AMIGOS National Office on training and serves as a resource for parents, especially in regards to summer projects and protocols. The Training Director is empowered to meet these objectives. The Training Director is expected to uphold and promote the AMIGOS Standards of Conduct in carrying them out.

Services:

Preparing Participants for Summer Projects. The Training Director shall plan and implement training of chapter participants, consistent with Amigos de las Américas participant training objectives and Core Curriculum (as provided by the National Office), including but not limited to the following:

Training Team

  • Recruit, coordinate, and mentor a Training Team of experienced alumni participants.

Training Sessions

  • Plan and implement training sessions and weekend retreats, according to the schedule approved by the Board.
  • Evaluate and adjust training materials as appropriate.
  • To facilitate training and fundraising goals, assist participants in planning and implementing fundraising projects approved by the Board.
  • Utilize community resources and speakers as appropriate and provide opportunities for participants to interact with native speakers.

Participant Support and Evaluation

  • Support participants in training. Evaluate their participation and progress. Provide feedback as necessary.
  • Advise participants of inappropriate behavior or lack of progress. Inform Board of concerns as appropriate.
  • Be available to participants as they return from community, if possible, at the return retreat.
  • Mentor participants who are interested in other leadership roles, such as training staff or project staff, or Board position.

Financial Management

  • Submit draft training budget to chapter treasurer at the beginning of each program year.
  • Be responsible and accountable to the Board for adhering to the Training Budget once approved by the Board.
  • Manage the Training Budget in the most responsible, cost-effective manner.
  • Communicate with the chapter treasurer as needed.
  • Submit all expense reports and receipts to the treasurer for chapter training expenses in a timely manner.

Board Coordination

  • Inform Board of any concerns with participants or training staff.
  • Attend Board meetings and provide progress reports.

National Office Coordination

  • Communicate with National as needed.
  • Attend Fall TD workshop as budgeted by Board.
  • Complete formal participant evaluation forms. Forward to Training Liaison and National before the participants begin their field assignments, and provide copies for chapter records.
  • Complete any relevant task requested or required by National.

Compensation

Compensation will be determined based on skills and experience.

Please direct your inquiries to Barb Wille, East Bay Chapter Director of Administration barbwille@comcast.net. Please cite your previous AMIGOS or other experiences working with youth or living/working in Latin America.

Deadline: August 21, 2017

Overview of the Role:

The chapter recruitment coordinator’s role is to work with recent alumni and parents to recruit the next cohort of local participants into the chapter and national office. The RC will connect with local educators, partner agencies and more to spread awareness about the AMIGOS program and ultimately help the chapter reach their target goal numbers of leads, applicants and participants. This opportunity includes a national training with 24 other recruitment coordinators and meaningful hands-on experience in project management, marketing, communications, working with youth, and organization.

Key Responsibilities:

  • 4 day National Office led training in July and collaborate with local board to establish recruitment targets, identify key local relationships and develop a recruitment action plan
  • Train and manage recent alumni participants and parents to support with presentation coordination and outreach to new students / schools
  • Contact local educators and set up recruiting presentations to be co-led with alumni if possible. Brainstorm and reach out to new avenues for recruitment (service clubs, church groups, fairs etc)
  • Coordinate Lead Management: Make sure all collected leads are entered into Salesforce in a timely manner. Encourage all leads to attend planned information sessions through periodic phone calls, texts and emails to leads and parents coordinated between HQ and the RC.
  • Application Management: Contact all incoming applicants in a timely manner to bring them through the application process with support from the training team and additional board members.
  • Report progress, plans and goals to chapter board at monthly board meetings and develop detailed handover report and evaluation at end of season.

Supervision: Overseen and advised locally by chapter board members including chapter president and board recruitment committee members. Managed and trained by AMIGOS HQ professional regional staff with bi-weekly check-ins with regional staff manager to discuss progress, challenges and upcoming bodies of work.

Qualifications:
We are looking for a candidate with an outgoing and engaging personality; leadership and organizational skills; ability to communicate effectively both written and verbally with various audiences; sales or marketing skills advantageous; ability to work well with youth and delegate responsibilities to young people, comfort with speaking in public. Knowledge of AMIGOS, experience in local high school system/youth organizations and experience with Salesforce are a plus!

Time Commitment:
August – December: Chapter Recruitment period. 10-15 hours per week. Some daytime availability is needed to recruit in schools.
January: Evaluate recruiting process with chapter and document any proposed changes for the following year.
February- May: Optional continuation of position with additional compensation to recruit for National Office and deepen chapter relationship in the area.

Training: July 27th – July 30th (Recruitment Coordinators Training Workshop in Oakland, CA)

Compensation:
Total estimated compensation package of $2000 for completion of responsibilities to the fullest ability. Opportunity for additional recruitment activities in the spring with additional compensation. Compensation increase for return coordinators.

How to Apply:
Submit a 1 page cover letter that includes an idea of how to attract students to AMIGOS along with your resume to recruitment@amigos-kansascity.org

The New York City Chapter of AMIGOS seeking a Co-Treasurer.  Some responsibilities will include:

  • Track finances for the chapter
  • Participate in the annual budgeting process
  • Produce monthly reports on budget performance
  • File the NYC Chapter’s IRS tax forms annually
  • Develop processes to ensure responsible fiscal management
  • Manage acceptance and depositing of fundraising donations and regular reporting for volunteers on their fundraising performance

Please direct your inquiries to Steve Funk, New York City Chapter President, president@amigosnyc.org

Overview of the Role:

The chapter recruitment coordinator’s role is to work with recent alumni and parents to recruit the next cohort of local participants into the chapter and national office. The RC will connect with local educators, partner agencies and more to spread awareness about the AMIGOS program and ultimately help the chapter reach their target goal numbers of leads, applicants and participants. This opportunity includes a national training with 24 other recruitment coordinators and meaningful hands-on experience in project management, marketing, communications, working with youth, and organization.

Key Responsibilities:

  • 4 day National Office led training offered to collaborate with local board to establish recruitment targets, identify key local relationships and develop a recruitment action plan
  • Train and manage recent alumni participants and parents to support with presentation coordination and outreach to new students / schools
  • Contact local educators and set up recruiting presentations to be co-led with alumni if possible. Brainstorm and reach out to new avenues for recruitment (service clubs, church groups,fairs etc)
  • Coordinate Lead Management: Make sure all collected leads are entered into Salesforce in a timely manner. Encourage all leads to attend planned information sessions through periodic phone calls, texts and emails to leads and parents coordinated between HQ and the RC.
  • Application Management: Contact all incoming applicants in a timely manner to schedule their interview. Set up the interview dates and locations for applicants with support from the training team and additional board members.
  • Report progress, plans and goals to chapter board at monthly board meetings and develop detailed handover report and evaluation at end of season.

Supervision
Overseen and advised locally by chapter board members including chapter president and board recruitment committee members. Managed and trained by AMIGOS HQ professional regional staff with bi-weekly check-ins with regional staff manager to discuss progress, challenges and upcoming bodies of work.

Qualifications
We are looking for a candidate with an outgoing and engaging personality; leadership and organizational skills; ability to communicate effectively both written and verbally with various audiences; sales or marketing skills advantageous; ability to work well with youth and delegate responsibilities to young people, comfort with speaking in public. Knowledge of AMIGOS, experience in local high school system/youth organizations and experience with Salesforce are a plus!

Time Commitment
August – December: Chapter Recruitment period. 10-15 hours per week. Some daytime availability is needed to recruit in schools.
January: Evaluate recruiting process with chapter and document any proposed changes for the following year.
February- May: Optional continuation of position with additional compensation to recruit for National Office and deepen chapter relationship in the area.

Training: July 27th – July 30th (Recruitment Coordinators Training Workshop in Oakland, CA)

Compensation
Compensation commensurate with experience for completion of responsibilities to the fullest ability. Opportunity for additional recruitment activities in the spring with additional compensation. Compensation increase for return coordinators.

How to Apply
Submit a 1 page cover letter that includes an idea of how to attract students to AMIGOS along with your resume to tmartin@amigosinternational.org

Training Director

The Training Director has primary responsibility for all aspects of the AMIGOS San Diego Chapter training program. The Training Director leads the training team in preparing AMIGOS participants for a positive, productive, safe and enjoyable experience in Latin America.  In-country code of conduct expectations are clearly communicated, policies and procedures are discussed, and a variety of tools are provided so that participants can hold camps and lead a community in carrying out a service project with community members.

 

The Training Director will recruit, select and train a staff of alumni participants (between late August and late October) following their return from Latin America. The training program will start in early November and complete in late May. The program typically consists of seven monthly meetings attended by participants and their parents, six monthly meetings attended by just the participants and three overnight weekend retreats. The Training Director will conduct bi-monthly meetings with training staff, attend monthly meetings of the Board of Directors (as a member ex-officio), and coordinate with or assist board members who direct participant recruiting, chapter fundraising and service learning activities.

The Training Director will be responsible to both the San Diego Chapter Board of Directors and to the AMIGOS headquarters (HQ) Director of Training. The Training Director will be expected to attend a workshop (in October) for all chapter training directors at the AMIGOS HQ (in Houston). Travel expenses for both workshops will be covered by the chapter.

Responsibilities

1. Update, Plan, and Develop the Current Year’s Training Program:

  • Plan the training program following the AMIGOS Participant Training Objectives, and implement the Core Curriculum (in consultation with the AMIGOS HQ Director of Training).
  • Coordinate with the chapter president to create a chapter events calendar and a training calendar that accommodates local high school breaks (as well as possible).
  • Set the training calendar for the year prior to recruiting activities each fall.
  • Ensure the training calendar covers all Core Curriculum activities and addresses specific training needs of the chapter.
  • Identify learning opportunities for participants to have more hands-on education on topics that meet the AMIGOS Participant Training Objectives
  • Include Spanish language practice opportunities in the training program.
  • Develop service learning opportunities that provide participants practice for their in-country experience.
  • Identify and obtain the resources needed to execute the program.
  • Collaborate with board members to plan and facilitate parent/participant
  • Review the chapter budget with the Treasurer, and promptly submit any receipts for expenses incurred during the training year per the budget.
  • Model training methodologies that are appropriate for a diversity of learning styles.
  • Fulfill other responsibilities as identified and/or defined by the chapter board.

2. Select and Train Training Staff:

  • Recruit, select, train and supervise the chapter training staff team (alumni participants).
  • Plan and run bi-monthly staff meetings.
  • Set a positive, fun and mentoring tone and training environment.
  • Provide effective feedback to participants in a timely fashion regarding each individual’s level of engagement and preparedness.
  • Prepare training staff for opportunities to move on to in-country project staff.
  • Identify and promotes opportunities for leadership development of training staff.
  • Promote effective communication and teamwork between the training team members.

3. Recruit New AMIGOS Participants:

  • Assist in the participant recruiting effort.
  • Coordinate with chapter Recruiting Director.
  • Take attendance at Info and Applicant Nights to record attendee name, school, and email addresses.
  • Assist board with interviews and participant selection.
  • Review each participant’s application and interview transcript. Note any attendance conflicts for planning make-up work. Look for any special needs or concerns.
  • Provide coaching for recruiting presentations.

4. Conduct Training:

  • Facilitate the debrief process after participants return. MUST ATTEND overnight in August.
  • Foster team building, and leadership within staff and among participants.
  • Provide any support needed in fundraising efforts.
  • Recruit former participants and/or community members, as needed, for training activities such as “Country Night”, and community simulations.
  • Develop service learning opportunities that provide participants practice for their in-country AMIGOS experience.
  • Keep track of attendance at all training events, and arrange appropriate makeup work with participants who miss sessions.
  • Prepare transportation/lodging plans, and coordinate with parents who volunteer to help with workshops and retreats.
  • Make facility arrangements for the retreats.
  • Plan and oversee the facilitation of all participant-only training meetings, retreats and workshops.

5. Evaluate AMIGOS Participant’s Training Performance:

  • Provide effective feedback to participants, in a timely fashion, regarding each individual’s level of engagement and preparedness.
  • Reports any issues or “red Flag” participants to chapter board and AMIGOS HQ in a timely manner.
  • Monitor and communicate any concerns to Chapter Board and/or AMIGOS HQ, as appropriate, paying special attention to participants with poor meeting attendance or behavior that is questionable.
  • Work closely with the Service Learning Coordinator to ensure participants are trained and prepared to fulfill their service learning requirements.

6. Evaluate Training Program, Staff, and Self on their Performance:

  • Evaluate AMIGOS training program annually, and contribute any relevant new ideas for updates internationally.
  • Provide one-on-one feedback to each training staff member (three times) as the training year progresses.
  • Meet mid year with President to discuss performance as well as at the end of the year with formal evaluation submitted to AMIGOS HQ.

7. Communication Expectations:

  • Proactively communicate with Chapter President and Board in order to solicit support, and maintain the quality of the training program.
  • Participate in monthly Board meetings ex-officio, and provide timely reports on all training-related issues.
  • Collaborate with board members on incorporating fundraising activities meaningfully into training program.
  • Email staff to delegate responsibilities and coordinate materials (handouts, posters etc.) and food, as needed, for staff and participant training sessions.
  • Send timely email reminders to participants with information regarding all participant-only meetings, retreats, workshops.
  • Respond to questions and concerns raised by parents of the participants.
  • Solicit, respond to, and incorporate formal feedback from participants, parents, board members, and training staff into future training activities.
  • Ensure 24 hour response time to all requests.
  • Present self professionally and confidently in public.

8. Risk Prevention and Management

  • Consider long term impact of all decisions.
  • Follow and upholds AMIGOS standards during all AMIGOS events.
  • Complete AMIGOS background check process in a timely manner.
  • Establish emergency procedures with training team and chapter board.
  • Ensure that all training team members complete medical releases.
  • Obtain all participant medical release forms and keep these on hand during the retreats.
  • Act as a mandated reporter for any suspected child abuse incidence.
  • Promptly contact chapter board leadership and AMIGOS HQ in the event of a crisis or incident.

9. Responsibilities to the AMIGOS HQ Training Department:

  • Submit a complete copy of training agenda to the Director of Training at AMIGOS HQ.
  • Participate in AMIGOS HQ training events, conference calls, and the annual fall AMIGOS Training Workshop.
  • Maintain and submit a record of participant training hours (attendance) and assignment completion.
  • Review participants’ project assignments before they are released to these individuals.
  • In the spring:
    • Review and submit staff evaluations of the participants.
    • Complete training staff Performance Evaluations.
    • Complete and submit the Core Curriculum evaluation.
  • Following each summer, review Participant Performance Evaluations prepared by in-country Project Staff. This may inform the next training program.
  • Receive all training materials from AMIGOS HQ, Core Curriculum, Training Handbook etc., and distribute to participants as required.
  • Read and respond promptly, when requested, to all AMIGOS HQ communications directed to training directors.

Qualifications

  • Strongly prefer AMIGOS Senior Training Staff experience
  • Must have been an AMIGOS participant
  • Must have training knowledge and experience
  • Experience in education, community health, community service, international development, youth leadership and/or cultural exchange
  • Strong leadership skills
  • Spanish language proficiency
  • Strong interpersonal and organizational skills
  • Ability to communicate and delegate effectively
  • Commitment to the AMIGOS mission and training objectives
  • High level of energy and enthusiasm for working with youth
  • Interest in serving as a guide and mentor to participants preparing to embark on a life-changing adventure!

Measures of Success

Training Directors will be evaluated on training program development, participant management, training team management, professionalism, documentation, risk prevention & management, training evaluation, communication & collaboration, resource management, and service learning. The evaluation process will be conducted at three levels: self-evaluation, chapter leadership, and AMIGOS HQ Training Department. Detailed expectations for each of these areas are included in the official Chapter Training Director evaluation.

Interested applicants should contact:

San Diego Chapter Co-President Eileen Hahn at ebhahn@earthlink.net.

Treasurer Position

Objective:  To develop, monitor, and report to the full chapter board on the state of the chapter’s financial operations.

 

Responsibilities

  • Leads the creation of the chapter budget for the upcoming fiscal year using the official AMIGOS template
  • Maintains chapter financial records; monitors cash flow
  • Monitors family fee payments and contacts families when payments are delinquent
  • Provides financial reports at each board meeting
  • Processes the receipts of all donations and provides a tax deductible donations letter for eligible tax deductible contributions
  • Reviews invoices from AMIGOS headquarters and ensures payments are made in a timely manner
  • Pays bills and reimburses board members for approved chapter expenses
  • Assists Chapter President(s) in ensuring all state and federal legal and tax filings are accurate and filed in a timely manner with the appropriate governmental agency.
  • Ensures copies of all legal filings are submitted to AMIGOS headquarters in addition to the appropriate federal, state and local agencies.
  • Serves as a member of the chapter executive committee, if applicable

 

Time Commitment:

Finance responsibilities for a chapter treasurer are year-round with primary time commitment in winter and spring.

  • Summer: Reviews previous year’s budget, expenditures and revenue. Creates budget for the upcoming fiscal year using HQ template.

 

  • Fall: Explains process of family payments to potential participants and families. Ensures that group fundraising efforts are compliant with IRS requirements by having no individual requirements.

 

  • Winter: Oversees receipt of group fundraising revenue and family fee payments, works with CPA to prepare IRS Form 990 for full board review in time for chapter specific filing deadline. (actual IRS deadline depends on the chapter’s fiscal year)

 

  • Spring: Continues receipt of family payments and submits accurate and timely payments for monthly billing from headquarters to chapters.

 

Qualifications:

  • Previous experience with accounting, accounting systems such as QuickBooks, and serving on the chapter board highly recommended.
  • Commitment to asking questions and seeking support needed.
  • Attention to detail.
  • Ability to complete tasks in a timely manner.
  • Ability to maintain neat and accurate financial records.
  • Commitment to transparency in all financial management.
  • Understanding and ability to comply with of chapter bylaws.
  • Understanding and ability to comply with the chapter licensing and operating agreement.
  • Understanding and ability to comply with all required legal and tax filings the chapter is obligated to file.
  • Familiarity with most current filings submitted by the chapter.
  • Understanding and ability to comply with the IRS requirements for acknowledging donor gifts of over $250

 

Sample Measures of Success: 

  • Bank accounts used by the chapter are held under the tax identification number and legally registered name of the chapter
  • At least two officers have access to all bank accounts
  • Chapter is in compliance with all federal, state and local requirements
  • Records are neat, well organized and accessible to both the chapter and AMIGOS headquarters
  • All chapter financial transactions are recorded and transparent for review by all other board members
  • Chapter budget is submitted to AMIGOS headquarters using official AMIGOS chapter budget template by September 30 for the upcoming cycle.

INTERESTED APPLICANTS SHOULD CONTACT:

San Diego Chapter Co-President Kelly Ragins at president@amigos-sandiego.org

  1. Identify potential products for participants to sell for fundraising activities.
  2. Negotiate with vendors to get best possible pricing for fundraising products.
  3. Arrange for receipt of product from vendor and distribution to participants.
  4. Train participants in sales techniques and product sales tracking.
  5. Supply participants with the necessary material resources, such as letterhead for their letter-writing efforts.
  6. Facilitate letter writing training session(s), provide examples of effective letters from past participants.
  7. Edit and approve the final letters for distribution by the participants.
  8. Monitor letter-writing progress.

Contact: Please send inquiries for this role to Co-President Kelly Diggins at kellyd415@gmail.com.